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How To Order an Apostille Certificate From the Virginia Secretary of the Commonwealth

An original or certified copy is required. You can order a certified copy of your articles and request an Apostille at the same time, but a separate check for fees is required. We recommend mailing the order. Expedited service is not available. Always provide the name of the country needing a Virginia Apostille or Certificate of Authentication.

You can order an Apostille Certificate…

By Mail:
Cover letter and order form must include the name of the country, payment, pre-addressed stamped envelope for the documents to be returned to you after processing, and a daytime phone number for possible questions. You must enclose an original or certified copy of the document, or a request for a certified copy of the document.

In Person:
Requested documents may take up to 7 days for processing. You must provide a certified copy or original document. You will want to have your payment handy.

How will the Apostille Certificate come back ?

It will be returned by the type of pre-addressed prepaid envelope or UPS/Fed Ex airbill enclosed. Return service by fax or email is not available.

Tax ID Number in the USA. A TIN is a unique nine-digit number. This number is used by the IRS for the identification of taxpayers.

What is an Apostille?

A sort of document authentication known as an “apostille” is given to papers for usage in nations that have ratified the 1961 Hague Convention. Documents being sent to a country that is not a signatory to the Hague Convention may nevertheless get a Certificate of Authentication.
For documents that will be used abroad, the Office of the Secretary of State offers apostille and authentication services to American residents and foreign nationals. Corporate documents like bylaws and articles of incorporation, power of attorney, diplomas, transcripts, letters relating to degrees, marital status, references, and job certifications, as well as home studies, deeds of assignment, distributorship agreements, papers for adoption, etc., are examples of the different types of documents.

What You Need to Do to Get an Apostille

You must send the following information to get an apostille:
  • Authenticated original notarized document or an original certification-compliant certified copy of a notarized document.
    • The cost is $15 per document (a document can be more than one page). Make cheques or money orders payable in U.S. dollars (USD).
  • Apostille or Certificate of Authentication Request Form from the Secretary of State, which includes:
    • The nation whose documents are being sought. (Countries require various certifications, and without this information, the document cannot be validated.)
    • A daytime number to call for inquiries.
    • Information on where the processed documents should be mailed
    • Please use the name of the individual requesting the documents if they are for a minor.

Getting an Apostille Fast

You need to take your documents to Olympia for in-person service at an extra $50 cost for the quickest method. For an extra $50, expedited mail service is also available and is processed within two business days of receiving your purchase.
Regular (non-expedited) requests are handled in the order in which they are received. Usually, 5 to 7 business days after the order is placed. Unless a pre-paid mailing label is enclosed with the request, all completed mail orders are returned through standard U.S. postal mail.

How RegisteredAgentva Can Help You Get an Apostille

Depending on the kind of document, we submit your personal and business documents for Apostilles at the Secretary of State offices or the US Department of State in Washington, DC.
The following official documents or certificates may need to have an apostille certificate attached, and we will help you do that:
  • Diplomas
  • Marriage certificates
  • Birth certificates
  • Criminal background checks
  • Commercial documents
  • Business agreements
  • FDA, IRS, Certificate to Foreign Government, or other Federal Government issued documents
We’re here to make the process as simple as sending us your documents and waiting to receive the finished Apostille or Authentication. Hire us if you don’t want to deal with the trouble of learning a specific government office’s requirements or worry about missing something and possibly delaying your certifications.  Our method is quite effective. While you continue to handle other personal or professional affairs, let us handle the paperwork hassles.